Practice readiness checklist

Aera Clinical

You said : your clinicians finish notes after hours.

The note is finished before you are.

How Aera Clinical helps

Drafts the note as the visit happens, with the patient’s history and payer already loaded
Checks codes, authorization limits and skilled-care evidence before you sign
You review and sign. Aera never signs a note

99%of notes signed the same dayEarly access results

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A physical therapist in a plum polo walks out of the clinic at sunset, smiling, bag over his shoulder

Aera

WH

Walter HughesLeft hip · Visit 6 of 12

Next · 2:30

Sit-to-stand2 × 8 → 3 × 10
Hip flexion92° → 105°
Home program5 of 7 days

He mentioned stiffness getting out of the car. Worth a look today.

Aera Revenue

You said : denials and rework slow down getting paid.

Clean before it ever reaches billing.

How Aera Revenue helps

Payer gaps caught while the note is still open
Submission, follow-up, posting and reconciliation run on their own
Every denial traced to its source, with the fix ready

88%reduction in claim denials and rejectionsEarly access results

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A biller working at her desk with two monitors in a bright clinic

Aera

Elena Ruiz’s claim, start to finish. Nothing for billing to touch.

Signed note processed8:02 am
Claim submitted · UHC8:04 am
Accepted by UHCDay 2
ERA postedDay 14

Aera Operations

You said : new referrals sit before your team contacts the patient.

Referrals arrive scheduled.

How Aera Operations helps

Referrals read and entered around the clock, from fax, email or portal
The patient reached and the first visit booked
Benefits verified before the patient walks in

30+ hrsof admin and staff time saved every weekEarly access results

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The front desk saying goodbye to a patient

Aera

Your Monday started Friday night. The front desk starts with nothing waiting.

Referral read and enteredFri 7:04 pm
First visit scheduledSat 9:15 am
Intake forms finished at homeSun 8:10 pm
Benefits verified for 38 visitsMon 6:30 am

Aera Operations

You said : no-shows and cancellations leave gaps in the schedule.

Openings fill from the waitlist.

How Aera Operations helps

Visits at risk of a no-show or cancellation flagged early
Patients reached by phone, text and email
Openings filled from the waitlist with the right patient

60%fewer no-shows and cancellationsEarly access results

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A front desk staff member chatting with an older patient at the counter

Aera

ER

Elena RuizRight shoulder · New patient

Mon · 8:00

Intake formsDone at home
Authorization12 visits
Co-payCard on file

She asked for early mornings, so she’s booked with Dr. Chen at 8:00.

Aera Companion

You said : patients stop coming before their plan of care is done.

Patients stay on track between visits.

How Aera Companion helps

Home programs go home from the visit, with video and written steps
Progress and outcomes reach the therapist between visits
Reminders and self-service rescheduling keep the series on track

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A patient doing her home exercise program in her living room

Aera

Nora’s week, between visits. All in one place for her.

Home program finishedMon 7:10 pm
Message answered by Dr. ChenTue 9:02 am
Visit moved to Friday 8:00Wed 6:45 pm
Balance paid with card on fileThu 8:30 am

Aera Command

You said : you hear about problems only after they cost you.

Know before someone has to tell you.

How Aera Command helps

A morning brief on every location before your day starts
Ask in plain language and get the answer from live data
What changed, why, and what to do about it

5+ hrssaved weekly on admin reporting and analysisEarly access results

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A practice owner and the front desk lead talking at the desk

Aera

Riverside arrival rate

78%

▼ 14 pts · traced to authorization delays

Aera Operations

You said : insurance verification eats your front desk’s day.

Benefits verified before they walk in.

How Aera Operations helps

Eligibility verified in real time as an appointment is offered
Co-pays and authorization limits known before the visit
Your front desk handles exceptions, not workflows

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An empty paper tray on a tidy front desk, with the treatment area behind it

Aera

Tomorrow’s benefits, already verified. Nothing left for the front desk.

Eligibility checked for 38 visits6:30 am
Co-pays confirmed6:31 am
Authorization limits in view6:32 am

Aera Growth

You said : you know which referral sources bring in your patients.

Know what brings patients in.

How Aera Growth helps

Referral trends by provider, flagged when they change
Listings and reviews managed from one place
Patients who may drop out reached before they quit

See Aera Growth

A physical therapist greeting a patient with a handshake in the clinic

Aera

Referrals this month, by provider. Changes flagged as they happen.

Dr. Patel’s office9 referrals · up 3
Northside Orthopedics5 referrals
Past patients who came back4 returned

Your companion guide

Your practice audit

Check these this week. They show where your team’s time goes, starting with .

Count the notes still open at the end of each day this week.Check the unsigned-notes list in your EMR, or ask each clinician.
Pull your denial rate for the last 90 days, and the top three reasons.Your billing team or clearinghouse report has both.
Time how long five of last month’s referrals waited for a first call.Compare the day each referral arrived with the day the patient was reached.
Count last month’s no-shows and late cancellations.Then note how many of those openings were filled.
Check how many patients finished their plan of care last quarter.Compare visits completed with visits prescribed for patients discharged.
List the last three surprises that cost the practice.For each, note when you found out and when you could have.
Track how long your front desk spends on verification for one day.A simple tally of calls, portals and time on hold.
List where last month’s new patients came from.Then mark which ones finished their care.

Aera is one connected platform: whatever you start with, every part already knows what the others know.

Get started

Bring what you find to the conversation. It makes your plan specific to your practice.

Your practice, optimized with Aera.

Your practice today

Your optimization plan

The note is finished before you are.

Clean before it ever reaches billing.

Referrals arrive scheduled.

Openings fill from the waitlist.

Patients stay on track between visits.

Know before someone has to tell you.

Benefits verified before they walk in.

Know what brings patients in.

Your practice audit

One form. Our team takes it from there.