# Aera Clinical: documentation for rehab therapy | Aera Source: https://meetaera.com/aera-clinical/ > Aera builds the note as care happens, with the whole course of care in context, and checks it against the payer before you sign. Finished before you are. ## More than a scribe. Intelligence at every point of care. Aera understands your patient, supports care as it happens, and handles documentation in the background. You stay focused on the patient, not the screen. Walter Hughes Left hip · Visit 6 of 12 - Sit-to-stand 2 × 8 → 3 × 10 - Hip flexion 92° → 105° - Home program 5 of 7 days He mentioned stiffness getting out of the car. Worth a look today. Visit note · Walter Hughes In visit · 2:34 Aera scribe · writing the note - Hip pain 2/10, stairs feel easier - Sit-to-stand 3 × 10, less hand support - Car transfers practiced, cue for hip hinge - Plan: add step-ups to the home program 97110 · 97530 · 97535 Supported by the note **99%** Of notes signed the same day **60s** To complete a follow-up note **14 hrs** Saved per clinician per week **+25** Visits per provider each month, no added admin work Based on practices using Aera in early access. ## Aera Clinical spans the full arc of every patient encounter. ### Walk in already knowing your patient. Referral, history, goals and authorization, summarized. ### The note builds as care happens. Captures care ambiently and builds the note in real time. ### Clean the first time, before you sign. Codes, compliance and payer rules, checked in the note. 99% of documentation gaps caught before sign-off. ### The plan carries forward. Updates the home program and prepares the next visit. ## Your clinical judgment, fully documented, automatically. ### Knows the patient Walk in already knowing the whole story. - Intelligent clinical summary - Automated referral parsing and summary - Intelligent note prefill - Clinical momentum Grace Okafor Left knee · Visit 7 of 12 - Knee flexion 92° → 118° - Plan of care 7 of 12 visits Referral read: 34 pages, week 6 of the ACL protocol. Ready to add step-downs. ### Writes the note The note builds as care happens, the way you write it. - Real-time clinical reasoning - Adaptive note structure - Real-time AI nudges - Smart visit lookback - Intelligent scribe - Chartside clinical workspace Visit note · Grace Okafor In visit · 9:12 - Pain 3/10, stairs easier this week - Step-downs 3 × 10, eccentric control - Knee flexion 118°, up from 112° - Nudge: 2 authorized visits left 97110 · 97530 Supported by the note ### Gets it right Clean for this payer, and better with every visit. - Payer and compliance-aware documentation - Next steps from the note - System learning Drafted for UHC. The note supports every unit, and the next steps are started. - 97110 × 3 supported by 41 documented minutes - Your edit from visit 6 used in today’s draft - Extension request drafted for Dr. Mitchell Review it and send Sign and send Signed · ready to bill ## Clean the first time. Before you sign. Problems get caught in the note, not weeks later as denials. Codes, authorization limits and skilled care, checked together. If a code isn’t supported yet, Aera says what to add. Marcus Bell ACL rehab · Visit 5 of 12 - Knee flexion 95° → 118° - Pain 6 → 3 - Home program 6 of 7 days - Pain 3/10, worst going down stairs - Flexion 118°, up 23° since visit 1 - Plan: add step-downs to home program Compliance check: no stair goal in the plan of care Stair goal added · note is compliant ## Ask Aera. Walk in already knowing. No reports. No clicks. Just ask, and Aera answers with the context and does the work. ## One note. Three problems solved at once. Documentation is where clinical, compliance, and billing meet. Aera Clinical handles all three in a single pass. - 15–20 minutes of charting per session becomes a quick review. - The draft is waiting when they sit down, already aware of patient context and authorization status. - They sign knowing the note is payment-ready, because payer requirements were checked as they wrote. - Notes arrive payment-ready, not requiring manual fixes. - Compliance and payment-readiness clear one gate together at sign-off instead of two. - Fewer denials from documentation gaps, because recommendations happened during the note. - Cleaner claims that go out faster and a better first-pass yield. - Documentation velocity improves without adding headcount. - Compliance guidance is built into every note, for every therapist. ## Documentation is finished within minutes of the patient leaving. ## Transcribing a session is the easy part. Knowing what gets it paid is the hard part. Aera has the clinical and payer context at the same moment, while the session is still happening. Listens and transcribes what was said Documents with the patient’s history and payer rules already loaded Fills a template someone configured in advance Builds payer-specific language and structure into the draft itself Hands the note to compliance as a separate step Clears compliance and payment-readiness in one pass at sign-off Hands it to billing as another separate step Learns from every claim outcome and adjusts before the next note Writes the same way for every payer Learns how each therapist writes and drafts in their voice Aera Clinical never automatically signs a clinical note. Your judgment stays yours. Aera drafts the note and checks it before sign-off. You review. You sign. > “The platform you are developing is going to make the clinicians who use it better at their craft.” From a practice at an early look at Aera ## Is Aera right for your practice? Leave your details. Our team takes it from there. ## Aera Clinical runs on Aera Intelligence. The same clinical, financial and operational context as every other solution group. ### Aera Intelligence Every patient, therapist, visit, payer, and claim is connected, giving Aera’s AI agents the context to reason, act, and complete the work. Here’s what just happened across your practice. - Referral scheduled · Operations Benefits verified, plan of care booked - Note signed · Clinical Claim built, codes checked - Claim submitted clean · Revenue Payer rules checked before it went out - Arrival dip flagged · Command Fix ready for the owner ### Aera Operations Referrals, scheduling, coverage, and patient payments, handled end to end. Your staff handles the exceptions. I got ahead of Dr. Chen’s Thursday. Nothing for the desk to do. Open slot filled Booked from the waitlist overnight Likely cancellation Marco Alvarez, based on past visits Backup lined up Priya Shah is on standby by text Authorization renewed Requested before visit 12 ran out ### Aera Command Know before someone has to tell you. Aera watches your practice, explains what’s driving the numbers, and recommends the next step. Riverside arrivals are slipping. I found why and have a fix ready. ▼ 14 pts below baseline 31 visits in the next two weeks Pre-verify all 31 and renew the auths Approve the fix Fix approved ### Aera Companion Keeps patients engaged between visits. Home exercise programs, therapist messaging, and progress tracking keep patients on track, and keep you informed. Aera Companion Riverside Physical Therapy - Hi Marcus, how did today’s step-downs feel? - Good! Stairs still a little sore going down - Nice work, that’s 6 of 7 days this week. I’ve added a note for your therapist about the stairs. - Your bill from Tuesday is ready. Pay now Paid ### Aera Revenue Claims built to be paid. Aera catches payer requirements before sign-off, moves claims through to payment, and brings your biller only the exceptions. A denied claim is now paid. I traced it back and fixed the cause. - Denied Coverage ended, the patient switched plans - Traced back to the front office Check-in used the old insurance card - Fixed at the source New plan on file, claim sent to the right payer - Fixed - Resent - Received - Accepted - Paid Coverage now checked at every check-in Gap closed ### Aera Growth A full set of marketing tools connected to the rest of your practice, so you reach the right patients at the right time and keep your schedule growing. Next week had 9 open slots. I filled every one. Mon Tue Wed Thu Fri - 4New referrals - 3Due for a visit - 2Past patients back ## Everything in Aera Clinical. Working as one. - Clinical documentation with real‑time intelligence - Payer and compliance awareness and payment‑readiness review - Clinician preference and payer outcome learning - Clinician decision support - Ambient intelligent scribe - Real‑time clinical, billing, and coding AI nudges - Standardized tests and measures - Automated patient reported outcome measures - Automated referral parsing, interpretation, and summary - Referral protocol interpretation - Patient-therapist messaging - Embedded flowsheet and home exercise program ## Questions about Aera Clinical ### What is Aera Clinical? Aera Clinical is the therapist’s support system across the entire patient encounter in rehab therapy. It assembles the full patient and payer picture before the visit, reasons alongside the clinician while care happens, and builds a compliant, payment-ready note in real time, so documentation is finished within minutes of the patient leaving. ### Is Aera Clinical an AI scribe for physical therapy? It is more than an ambient scribe. For physical, occupational and speech therapists, Aera Clinical captures the encounter ambiently and understands what is happening as care is delivered, connecting it to the patient’s history, plan of care, payer requirements and the clinician’s own preferences while it builds a structured note. ### How does Aera Clinical prevent denials before a note is signed? At sign-off, one pass checks CPT codes against what was documented, authorization limits, skilled-care evidence and internal consistency. If the documentation does not yet support a code, Aera Clinical says exactly what is missing, so the gap is fixed in the note instead of becoming a denial weeks later. ### Does Aera Clinical sign notes automatically? No. Aera Clinical never signs a clinical note. It drafts and checks the note; the licensed clinician reviews and signs. [See every question about Aera](https://meetaera.com/faq/#clinical) ## See what it feels like when it works.